DADealerAOSAcquisition intelligence Open Acquisition OS ↗
Private beta · dealership acquisitions

Run the acquisition desk. Know what it produces.

DealerAOS is a purpose-built CRM and performance system for dealership acquisitions—organizing service-lane, auction, and street-sourced opportunities from first signal through acquisition, then showing which vehicles, sources, and deal types actually create the strongest returns.

Enter Acquisition OS ↗See performance intelligence ↓
3acquisition channels1operating workflow360°gross + turn visibility
AIAcquisition OSSearch VIN, customer, phone, email…AM
ACQUISITION COMMAND CENTERWork today. Measure the outcome.
Today12customer actions
Ready to contact40complete recordsWorking7active negotiationsAcquired MTD14purchase + tradeAverage gross$6.8ksold performance
Customer & vehicle Status
RSReece Stone2021 BMW X5 xDrive40i5UXCR6C04M9D…Working3 days
JBJordan Brooks2019 BMW 530i xDriveWBAJA7C5XKWW…Ready58,720 mi
ATAlex Taylor2023 BMW X3 xDrive30i5UX53DP07P9R…AcquiredTrade
SOLD PERFORMANCE · PURCHASE

2021 BMW X5 xDrive40i

Service lane · 42,180 miles

Turn time19 daysFront gross$2,450Total gross$8,120
WORKING TIMERFollow-up aging visible✓
SOLD PERFORMANCEGross + turn intelligence↗
The missing operating layer

Sales has a CRM.
Service has a CRM.
Acquisitions needs its own.

Acquisition managers operate between service, appraisal, sales, auction, inventory, email, and spreadsheets. Traditional sales CRMs capture customers, but they are not designed around the buyer’s workflow: identify the vehicle, build the offer, work the owner, record the outcome, and measure whether that acquisition strategy produced.

DealerAOS creates a dedicated acquisition system of record—one place for the customer, VIN, mileage, offer, notes, working status, next action, acquisition type, sold result, and long-term history.

A repeatable acquisition process

One workflow from first opportunity to measurable performance.

  1. 01⌁SourceImport or add the opportunity
  2. 02◫ReviewComplete customer and vehicle data
  3. 03✉ContactPrepare the right offer
  4. 04↗WorkTrack notes, aging, and next actions
  5. 05✓AcquireRecord purchase or trade
  6. 06▦AnalyzeMeasure gross, turn, source, and vehicle
Acquisition outcome intelligence

Stop measuring only how many cars you bought. Measure which acquisitions were worth buying.

DealerAOS connects the acquisition decision to the sold result so managers can see the patterns that matter before committing capital to the next vehicle.

SOLD PERFORMANCE COCKPIT

Which vehicles produce the strongest return?

Track sold units with acquired date, sold date, mileage, source, purchase or trade, front gross, back gross, total gross, and turn time. Filter the data and move from unit-level history to store-level patterns.

Grossfront · back · totalTurnspeed to saleSourcewhere it came fromP / Tpurchase vs trade
MULTIVARIATE COMPARISON

What combinations actually work?

Compare make, model, mileage, source, and purchase-vs-trade against gross, turn time, units sold, and other outcomes instead of relying on a single storewide average.

MakeModelMileageSource
VISUAL ANALYSIS

See the pattern instead of reading rows.

Use grouped bar charts, normal-quantile plots, scatter plots, and distribution views to expose profitable segments, outliers, and relationships inside your sold acquisitions.

⌁ Mileage × Total grossScatter
FLEXIBLE SOLD-DATA INTAKE

Build the intelligence layer from the data you already have.

Add a sold result manually, upload a CSV, or use Smart Paste with columns in different orders, common delimiters, and labeled vehicle blocks. DealerAOS arranges recognized fields for review and calculates turn time from acquisition and sold dates when the source data allows it.

ManualPasteCSV
LIVE-FEATURE SHOWCASE

From individual VINs to acquisition strategy.

DealerAOS can turn sold-vehicle records into a dataset you can filter, group, compare, and visualize. The sample below is fictional, but it demonstrates the same data structure and analysis available inside Sold Performance.

Illustrative sample data
VINVehicleMakeModelMileageAcquisition sourcePurchase / TradeAcquired dateSold dateTurn daysFront grossBack grossTotal grossUnits sold
Sample units6VIN-level sold recordsTotal gross$46,820front + backAverage gross$7,803per sold acquisitionAverage turn22.2 daysacquired to sold
Fictitious VINVehicleMilesSourceTypeAcquiredSoldTurnFrontBackTotal
WBADEMOX5P00000012021 BMW X5 xDrive40i42,180Service lanePurchaseAug 2Aug 2119d$2,450$5,670$8,120
5UXDEMOX3R00000022023 BMW X3 xDrive30i28,940AuctionPurchaseAug 5Aug 1712d$3,900$4,200$8,100
WBSDEMOM3P00000032020 BMW M340i xDrive51,200Street sourcedPurchaseJul 14Aug 1027d($650)$6,200$5,550
WBADEMO53M00000042022 BMW 530i xDrive37,600Service laneTradeJul 30Aug 1819d$1,800$7,950$9,750
5UXDEMOX7N00000052024 BMW X7 xDrive40i18,500Service laneTradeAug 8Aug 2517d$3,100$9,800$12,900
WBXDEMOX1R00000062021 BMW X1 xDrive28i63,200AuctionPurchaseJul 25Sep 239d($1,200)$3,600$2,400
Example analysis · sourceWhere are the strongest acquisitions coming from?

In this sample, service-lane units average $10,257 total gross with an 18.3-day average turn, versus auction units at $5,250 and 25.5 days.

Service
$10.3k
Auction
$5.3k
Example analysis · deal typeAre purchases or trades producing more?

The two sample trades average $11,325 total gross and 18 days to sell. The four purchases average $6,043 and 24.3 days.

Trade
$11.3k
Purchase
$6.0k
Example analysis · outlierWhich units deserve a second look?

The 63k-mile X1 is the slowest-turning unit at 39 days and the lowest total-gross unit at $2,400. A scatter plot of mileage vs. gross makes this type of outlier immediately visible.

63,200 mi39 days$2,400 gross
Grouped bar chartCompare categories side by side.

Group total gross, front gross, back gross, turn time, mileage, or units sold by make, model, source, or purchase/trade—and add a second dimension for direct comparison.

Scatter plotFind relationships between variables.

Plot mileage against total gross, turn time against gross, front vs. back gross, or other metric pairs, then color points by source or acquisition type.

Normal quantile plotSee distribution, skew, and outliers.

Test how gross, turn, or mileage is distributed across the dataset and compare distributions by make, model, source, or purchase/trade.

Built for the daily acquisition desk

Keep opportunities moving without losing the history behind them.

LIVE WORKSPACE

What needs attention today?

Separate ready-to-contact opportunities, records that need review, live negotiations, and archived outcomes. Daily activity and monthly acquisition trackers show contacted customers, acquisitions, purchases, and trades without maintaining a second spreadsheet.

Readycomplete recordsReviewmissing detailsWorkingnegotiationsMTDpurchase + trade
WORKING-AGE TIMER

Which negotiation is going stale?

Working opportunities display how long they have been active with visual aging cues. Updating the notes resets the timer, turning follow-up discipline into something visible at a glance.

FreshActiveAgingNeeds action
UNIVERSAL SEARCH

Where did that customer or VIN go?

Search across the acquisition database by VIN, customer name, phone, email, vehicle, or additional vehicles attached to the same customer profile.

⌕ 5UX53DP01R9V802461 result
OFFER COMMUNICATION

Keep outreach consistent without making it generic.

Create and edit reusable offer email subjects and bodies, generate customer-specific messaging from the vehicle record, and open one prepared offer draft at a time in the account’s email client.

TemplatesPersonalizedIndividual drafts
DURABLE HISTORY

What happened the last time you worked this vehicle?

Contacted, working, acquired, future follow-up, and declined records remain searchable and editable with dates, notes, source, purchase/trade outcome, and customer vehicle history intact.

ContactedWorkingAcquiredDeclined
PRIVATE DEALERSHIP WORKSPACES

One platform, personalized to the acquisition team using it.

DealerAOS supports private email-and-password accounts, dealership profiles, team-user administration, light and dark appearance modes, and dealer-specific visual themes while keeping acquisition records tied to the owning account.

BMWDealerYour brand
Where DealerAOS fits

Three dealership roles. One continuous acquisition record.

The same customer and vehicle history becomes a daily work queue, a buying-performance dataset, and a management view of the acquisition operation.

Acquisition manager

Run today’s desk.

Import opportunities, correct missing information, prepare outreach, manage working negotiations, schedule follow-up, and record purchase or trade outcomes.

  • Ready, review, and working queues
  • Notes, next actions, and aging timers
  • Daily and monthly activity tracking
Used-car manager

Evaluate what was bought.

Connect each acquired vehicle to its sold result and compare which sources, vehicles, mileage bands, and acquisition types produce the best gross and turn.

  • Front, back, and total gross
  • Profitability and turn-time ranking
  • Purchase-versus-trade analysis
Dealer leadership

See the complete operation.

Review a durable acquisition system of record instead of reconstructing performance from disconnected spreadsheets, inboxes, and sales-side tools.

  • Searchable lifecycle history
  • Source and outcome visibility
  • Private account-separated data
Every acquisition channel

One operating rhythm, no matter where the vehicle starts.

Service-lane opportunities, auction vehicles, and direct-owner leads can live in the same acquisition system without pretending they all behave like sales leads.

01
⌁

Service lane

Import appointments, match offers by VIN, complete missing details, and contact owners while their vehicles are already in the store.

  • Text and CSV intake
  • Appointment-date filtering
  • Offer email workflow
02
◇

Auction

Track vehicle-only opportunities with VIN, year, make, model, mileage, and auction source without inventing a customer profile.

  • Vehicle-first records
  • Auction source tracking
  • Acquisition outcomes
03
◎

Street sourced

Create direct-owner opportunities manually, keep negotiations organized, and preserve the complete acquisition history outside the sales funnel.

  • Manual customer intake
  • Negotiation workspace
  • Future follow-up
Operational intelligence now. Connected intelligence next.

Useful as a standalone acquisition system today. Designed to become more powerful as dealership integrations are added.

DealerAOS does not depend on a perfect integration environment to create value. Teams can run the acquisition workflow and build performance intelligence now, while future connections can reduce manual entry and expand decision support.

AVAILABLE IN PRIVATE BETA
  • ✓Acquisition opportunity CRM and searchable archive
  • ✓Service, auction, and street-sourced workflows
  • ✓Working-age follow-up visibility
  • ✓Daily and monthly acquisition tracking
  • ✓Sold performance analytics and visual comparisons
  • ✓Manual, pasted-data, and CSV sold-result intake
  • ✓Reusable offer templates and individual email drafts
  • ✓Private user accounts and dealership profiles
INTEGRATION ROADMAP
  • →DMS and inventory connections
  • →Service scheduler integrations
  • →Valuation and auction market feeds
  • →Inventory-need recommendations
  • →Multi-rooftop management and analytics
DealerAOS · private beta

Give acquisitions a system of its own—and the data to buy smarter.

Open your secure Acquisition OS workspace.

Open Acquisition OS ↗